When Personal Email Accounts Put Your Vendor Accounts at Risk
One common but often overlooked risk;
Employees sometimes set up vendor accounts using personal email address along with a personal authenticator app on their personal phone. Everything works fine—until the day that employee leaves the company, potentially locking your business out of an essential account. Recovering access can be time-consuming or, in some cases, impossible without lengthy verification processes. To avoid this risk, companies must establish clear policies that prohibit the use of personal devices or emails for setting up business accounts and Multi-Facor Authentication (MFA).
To maintain control, ensure that all authentication methods are tied to company-managed devices, such as shared authenticator apps or dedicated corporate phones.. All new vendor accounts should be registered under shared company-owned email addresses like vendor@vendorsite.com, not personal ones. Regular audits of existing accounts help identify any violations and allow time for correction before an employee departure causes disruption. By setting the standard early and maintaining oversight, you can safeguard your organization from account access issues that could halt business operations.
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